The Job List is where every job added to the system in the previous 28 days is displayed.

From here you can see the status of jobs at a glance, sort by whichever column you wish and search for particular job numbers, account codes, customers, contact, administrators or statuses.

Jobs older than 28 days are not deleted but archived and can be access by the database administrator if required.

Each row in the job table has a view button and edit button. Clicking view will take you to a detailed view of the job and related artwork, clicking edit will take you to a form where you can change the basic details of the job.

The Create A Job form asks for the job number, which administrator is overlooking the job, which company and contact that job is for.

Please note: You will need to have created your company and contact before creating the job.

This page shows all of the information regarding the job itself, the company and contact it's for, the administrator overlooking the job and all artwork relating to that job with the approval status for each.

From here you can upload artwork to the job, send e-mails to the contact, edit or delete the job, delete pieces of artwork and manually change the approval status of each piece of artwork.

Artwork is displayed in two tabs underneath the basic job information named Current Artwork and Rejected Artwork.

Current Artwork is any piece of artwork that doesn't have a newer revision. This means that newly rejected artwork with no revised artwork uploaded will show in both tabs.

Also on this screen is a log of the actions taken relating to the job. This includes creation time, when artwork was uploaded, approved or rejected and when e-mails were sent. The most recent event is shown at the top of the log.

The job itself doesn't contain that much information, it's basically just a record of the job number, who the administrator is and who the job is for so there is little to change on this page.

If, however, you need to changed any of these details you can do so from the Job List or View Job pages by clicking the Edit button.

You may also delete a job from this page.

By clicking the Upload Artwork button on the job details page, you find a form with three fields: Revision, Product Name and Artwork File. Enter details into these boxes.

If the job has more than one piece of artwork, you can upload many at once by clicking the Add A Row button beneath the form.

Once you're done, click the green Upload Artwork button. You will be taken back to the details page for your job.

When a job no longer has any pending artwork, an e-mail is sent to the administrator to tell them. It may be that the job is completely approved or that there is rejected artwork. Once of two e-mails are sent to the administrator informing them of the status of the order.

Job Approved E-Mail

Job Rejected E-Mail

Reasons for rejection are shown beneath the relevant piece of artwork on the View A Job page.

The stars of the show, hence the star icon. Administrators are the ones who create the jobs, upload the artwork, send the e-mails and generally keep a check on things.

Administrator Management

There are five fields on this screen asking for the e-mail address of the administrator (which they will use to log in), their full name, job title, telephone number and password.

To edit an administrator, click the edit button on their view page or the edit button on their row of the administrator list. Any of the fields mentioned before can be changed.

Companies are what contacts belong to, in technical terms. When you want to add a contact, you need to ensure there's a company to add them to.

Company Management

All the information required to add a company is their account code and name.

To edit a company, click the edit button on its view page or the edit button on its row on the company list. Either of the fields mentioned before can be changed.

When viewing a company, you will be shown a list of the contacts that belong to it. These are all linked to their details pages. You will also see a link inviting you to add more contacts.

Contacts are who each job belongs to. Before you create a job for someone, they need to have been added to the contacts list.

Contacts Management

To add a contact, you must first have created the company they're meant to belong to.

You will need the contact's name, e-mail address, telephone number and company name.

Once these steps are completed, the contact is available to select when you choose their company in the Create A Job form.